Acquisition Procedures and Guidance Manual (APGM)

SectionFederal Deposit Insurance Corporation
Acquisition
Procedures &
Guidance Manual
July 2023
Division of Administration
Acquisition Services Branch
Acquisition Procedures and Guidance Manual
APGM - i
Table of Contents
MODULE 1: GUIDING PRINCIPLES, AUTHORITY, ETHICS, AND CONTROLS .................................. 1
APGM Chapter 1.1 Guiding Principles .............................................................................. 1
1.101 RESERVED ....................................................................................................................................... 1
1.102 RESERVED ....................................................................................................................................... 1
1.103 RESERVED ....................................................................................................................................... 1
1.104 RESERVED ....................................................................................................................................... 1
APGM Chapter 1.2 Authority ................................................................................................ 2
1.201 Scope .............................................................................................................................................. 2
1.202 Definitions ...................................................................................................................................... 2
1.203 Procurement Policy and Procedures ............................................................................................ 2
1.204 Application of Procurement Policy ............................................................................................... 2
1.205 Waivers of Procurement Policy and Procedures........................................................................... 3
1.206 Contracting Authority .................................................................................................................... 3
1.207 Operating Capacities ..................................................................................................................... 4
1.208 Application of Federal Statutes to the FDIC Contracting Program .............................................. 4
1.209 Contracting Officer Authority ...................................................................................................... 10
1.210 Oversight Managers and Technical Monitors .............................................................................. 13
1.211 Unauthorized Contractual Commitments .................................................................................. 14
1.212 Purchase Card Authority .............................................................................................................. 16
1.213 Conduct of Business by Electronic Means ................................................................................... 16
1.214 Supply Chain Risk Management .................................................................................................. 16
1.215 Prescriptions for Provisions and Clauses for Authority .............................................................. 22
APGM Chapter 1.3 Ethics .................................................................................................... 23
1.301 Scope ............................................................................................................................................ 23
1.302 Definitions .................................................................................................................................... 23
1.303 Ethics Policy and Procedures ...................................................................................................... 23
1.304 Minimum Standards of Contractor Integrity and Fitness ........................................................... 23
1.305 Disqualifying Conditions .............................................................................................................. 24
1.306 Conflicts of Interest ...................................................................................................................... 25
1.307 Suspension and Exclusion of Contractors .................................................................................. 26
1.308 Other Consequences for Violation of Part 366 ............................................................................ 27
1.309 Roles and Responsibilities - Contractor Integrity and Fitness Review ....................................... 27
1.310 Roles and Responsibilities Contractor Suspension and Exclusion ......................................... 29
1.311 Standards of Conduct for FDIC Employees ................................................................................. 31
1.312 Duty of Non-Disclosure ................................................................................................................ 31
1.313 Post-Government Employment................................................................................................... 32
1.314 Prescriptions for Provisions and Clauses for Ethics ................................................................... 32
APGM Chapter 1.4 Controls Against Personal Services Contracts and Inherently Governmental
Functions ......................................................................................................................... 33
Acquisition Procedures and Guidance Manual
APGM - ii
1.401 Scope ............................................................................................................................................ 33
1.402 Definitions .................................................................................................................................... 33
1.403 Contracts for Performance of Personal Services and Inherent ly Governmental Functions
Policy ...................................................................................................................................................... 33
1.404 Personal Services Contracts ........................................................................................................ 33
1.405 Inherently Governmental Functions ........................................................................................... 35
MODULE 2: ACQUISITION PLANNING AND COMPETITION ......................................................... 1
APGM Chapter 2.1 Acquisition Planning ................................................................................ 1
2.101 Scope .............................................................................................................................................. 1
2.102 RESERVED ....................................................................................................................................... 1
2.103 Acquisition Planning Policy and Procedures ................................................................................ 1
2.104 Early Acquisition Planning ............................................................................................................. 1
2.105 Market Research ........................................................................................................................... 13
2.106 Acquisition Plan Documentation ................................................................................................ 15
2.107 Requirements Package ................................................................................................................ 17
2.108 Socioeconomic Programs ............................................................................................................ 19
APGM Chapter 2.2 Competition ........................................................................................... 20
2.201 Scope ............................................................................................................................................ 20
2.202 Definitions .................................................................................................................................... 20
2.204 Identifying Potential Sources ...................................................................................................... 22
2.205 Consolidation and Bundling of Contract Requirements ............................................................ 23
2.206 Consolidation of Contract Requirements ................................................................................... 25
2.207 Non-Competitive Acquisitions ..................................................................................................... 26
MODULE 3: CONTRACTING METHODS AND TYPES ................................................................... 1
APGM Chapter 3.1 Non-Complex Acquisition ......................................................................... 1
3.101 Scope .............................................................................................................................................. 1
3.102 Definitions ...................................................................................................................................... 1
3.103 Non-Complex Acquisition Procedures .......................................................................................... 2
3.104 Request for Quotation (RFQ) ......................................................................................................... 3
3.105 Communications with Offerors ..................................................................................................... 4
3.106 Receipt of Quotations .................................................................................................................... 4
3.107 Evaluation of Quotations ............................................................................................................... 4
3.108 Contract Award .............................................................................................................................. 5
3.109 Prescriptions for Provisions and Clauses for Non-complex acquisitions .................................... 8
APGM Chapter 3.2 Complex Acquisition ............................................................................... 15
3.201 Scope ............................................................................................................................................ 15
3.202 Definitions .................................................................................................................................... 15
3.203 Complex Acquisition Procedures ................................................................................................ 16
3.204 Source Selection Planning for Complex Acquisitions ................................................................ 16
3.205 Technical Evaluation Panel ......................................................................................................... 19
3.206 Request for Proposals .................................................................................................................. 20
3.207 Receipt of Proposals .................................................................................................................... 24

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