Acquisition Procedures and Guidance Manual (APGM)

• Section: Federal Deposit Insurance Corporation

Acquisition

Procedures &

Guidance Manual

July 2023

Division of Administration

Acquisition Services Branch

Acquisition Procedures and Guidance Manual

APGM - i

Table of Contents

MODULE 1: GUIDING PRINCIPLES, AUTHORITY, ETHICS, AND CONTROLS .................................. 1

APGM Chapter 1.1 Guiding Principles .............................................................................. 1

1.101 RESERVED ....................................................................................................................................... 1

1.102 RESERVED ....................................................................................................................................... 1

1.103 RESERVED ....................................................................................................................................... 1

1.104 RESERVED ....................................................................................................................................... 1

APGM Chapter 1.2 Authority ................................................................................................ 2

1.201 Scope .............................................................................................................................................. 2

1.202 Definitions ...................................................................................................................................... 2

1.203 Procurement Policy and Procedures ............................................................................................ 2

1.204 Application of Procurement Policy ............................................................................................... 2

1.205 Waivers of Procurement Policy and Procedures........................................................................... 3

1.206 Contracting Authority .................................................................................................................... 3

1.207 Operating Capacities ..................................................................................................................... 4

1.208 Application of Federal Statutes to the FDIC Contracting Program .............................................. 4

1.209 Contracting Officer Authority ...................................................................................................... 10

1.210 Oversight Managers and Technical Monitors .............................................................................. 13

1.211 Unauthorized Contractual Commitments .................................................................................. 14

1.212 Purchase Card Authority .............................................................................................................. 16

1.213 Conduct of Business by Electronic Means ................................................................................... 16

1.214 Supply Chain Risk Management .................................................................................................. 16

1.215 Prescriptions for Provisions and Clauses for Authority .............................................................. 22

APGM Chapter 1.3 Ethics .................................................................................................... 23

1.301 Scope ............................................................................................................................................ 23

1.302 Definitions .................................................................................................................................... 23

1.303 Ethics Policy and Procedures ...................................................................................................... 23

1.304 Minimum Standards of Contractor Integrity and Fitness ........................................................... 23

1.305 Disqualifying Conditions .............................................................................................................. 24

1.306 Conflicts of Interest ...................................................................................................................... 25

1.307 Suspension and Exclusion of Contractors .................................................................................. 26

1.308 Other Consequences for Violation of Part 366 ............................................................................ 27

1.309 Roles and Responsibilities - Contractor Integrity and Fitness Review ....................................... 27

1.310 Roles and Responsibilities – Contractor Suspension and Exclusion ......................................... 29

1.311 Standards of Conduct for FDIC Employees ................................................................................. 31

1.312 Duty of Non-Disclosure ................................................................................................................ 31

1.313 Post-Government Employment................................................................................................... 32

1.314 Prescriptions for Provisions and Clauses for Ethics ................................................................... 32

APGM Chapter 1.4 Controls Against Personal Services Contracts and Inherently Governmental

Functions ......................................................................................................................... 33

Acquisition Procedures and Guidance Manual

APGM - ii

1.401 Scope ............................................................................................................................................ 33

1.402 Definitions .................................................................................................................................... 33

1.403 Contracts for Performance of Personal Services and Inherent ly Governmental Functions

Policy ...................................................................................................................................................... 33

1.404 Personal Services Contracts ........................................................................................................ 33

1.405 Inherently Governmental Functions ........................................................................................... 35

MODULE 2: ACQUISITION PLANNING AND COMPETITION ......................................................... 1

APGM Chapter 2.1 Acquisition Planning ................................................................................ 1

2.101 Scope .............................................................................................................................................. 1

2.102 RESERVED ....................................................................................................................................... 1

2.103 Acquisition Planning Policy and Procedures ................................................................................ 1

2.104 Early Acquisition Planning ............................................................................................................. 1

2.105 Market Research ........................................................................................................................... 13

2.106 Acquisition Plan Documentation ................................................................................................ 15

2.107 Requirements Package ................................................................................................................ 17

2.108 Socioeconomic Programs ............................................................................................................ 19

APGM Chapter 2.2 Competition ........................................................................................... 20

2.201 Scope ............................................................................................................................................ 20

2.202 Definitions .................................................................................................................................... 20

2.204 Identifying Potential Sources ...................................................................................................... 22

2.205 Consolidation and Bundling of Contract Requirements ............................................................ 23

2.206 Consolidation of Contract Requirements ................................................................................... 25

2.207 Non-Competitive Acquisitions ..................................................................................................... 26

MODULE 3: CONTRACTING METHODS AND TYPES ................................................................... 1

APGM Chapter 3.1 Non-Complex Acquisition ......................................................................... 1

3.101 Scope .............................................................................................................................................. 1

3.102 Definitions ...................................................................................................................................... 1

3.103 Non-Complex Acquisition Procedures .......................................................................................... 2

3.104 Request for Quotation (RFQ) ......................................................................................................... 3

3.105 Communications with Offerors ..................................................................................................... 4

3.106 Receipt of Quotations .................................................................................................................... 4

3.107 Evaluation of Quotations ............................................................................................................... 4

3.108 Contract Award .............................................................................................................................. 5

3.109 Prescriptions for Provisions and Clauses for Non-complex acquisitions .................................... 8

APGM Chapter 3.2 Complex Acquisition ............................................................................... 15

3.201 Scope ............................................................................................................................................ 15

3.202 Definitions .................................................................................................................................... 15

3.203 Complex Acquisition Procedures ................................................................................................ 16

3.204 Source Selection Planning for Complex Acquisitions ................................................................ 16

3.205 Technical Evaluation Panel ......................................................................................................... 19

3.206 Request for Proposals .................................................................................................................. 20

3.207 Receipt of Proposals .................................................................................................................... 24