Acquisition Procedures and Guidance Manual (APGM)

SectionFederal Deposit Insurance Corporation
Acquisition
Procedures &
Guidance Manual
July 2023
Division of Administration
Acquisition Services Branch
Acquisition Procedures and Guidance Manual
APGM - i
Table of Contents
MODULE 1: GUIDING PRINCIPLES, AUTHORITY, ETHICS, AND CONTROLS.................................. 1
APGM Chapter 1.1Guiding Principles.............................................................................. 1
1.101 RESERVED.......................................................................................................................................1
1.102 RESERVED.......................................................................................................................................1
1.103 RESERVED.......................................................................................................................................1
1.104 RESERVED.......................................................................................................................................1
APGM Chapter 1.2 Authority................................................................................................ 2
1.201 Scope.............................................................................................................................................. 2
1.202 Definitions......................................................................................................................................2
1.203 Procurement Policy and Procedures............................................................................................ 2
1.204 Application of Procurement Policy............................................................................................... 2
1.205 Waivers of Procurement Policy and Procedures...........................................................................3
1.206 Contracting Authority....................................................................................................................3
1.207 Operating Capacities..................................................................................................................... 4
1.208 Application of Federal Statutes to the FDIC Contracting Program..............................................4
1.209 Contracting Officer Authority......................................................................................................10
1.210 Oversight Managers and Technical Monitors..............................................................................13
1.211 Unauthorized Contractual Commitments..................................................................................14
1.212 Purchase Card Authority..............................................................................................................16
1.213 Conduct of Business by Electronic Means...................................................................................16
1.214 Supply Chain Risk Management..................................................................................................16
1.215 Prescriptions for Provisions and Clauses for Authority..............................................................22
APGM Chapter 1.3 Ethics....................................................................................................23
1.301 Scope............................................................................................................................................23
1.302 Definitions....................................................................................................................................23
1.303 Ethics Policy and Procedures......................................................................................................23
1.304 Minimum Standards of Contractor Integrity and Fitness...........................................................23
1.305 Disqualifying Conditions..............................................................................................................24
1.306 Conflicts of Interest......................................................................................................................25
1.307 Suspension and Exclusion of Contractors..................................................................................26
1.308 Other Consequences for Violation of Part 366............................................................................27
1.309 Roles and Responsibilities - Contractor Integrity and Fitness Review.......................................27
1.310 Roles and Responsibilities Contractor Suspension and Exclusion.........................................29
1.311 Standards of Conduct for FDIC Employees.................................................................................31
1.312 Duty of Non-Disclosure................................................................................................................31
1.313 Post-Government Employment...................................................................................................32
1.314 Prescriptions for Provisions and Clauses for Ethics...................................................................32
APGM Chapter 1.4 Controls Against Personal Services Contracts and Inherently Governmental
Functions.........................................................................................................................33
Acquisition Procedures and Guidance Manual
APGM - ii
1.401 Scope............................................................................................................................................33
1.402 Definitions....................................................................................................................................33
1.403 Contracts for Performance of Personal Services and Inherent ly Governmental Functions
Policy......................................................................................................................................................33
1.404 Personal Services Contracts........................................................................................................33
1.405 Inherently Governmental Functions...........................................................................................35
MODULE 2: ACQUISITION PLANNING AND COMPETITION......................................................... 1
APGM Chapter 2.1 Acquisition Planning................................................................................ 1
2.101 Scope.............................................................................................................................................. 1
2.102 RESERVED.......................................................................................................................................1
2.103 Acquisition Planning Policy and Procedures................................................................................ 1
2.104 Early Acquisition Planning.............................................................................................................1
2.105 Market Research...........................................................................................................................13
2.106 Acquisition Plan Documentation................................................................................................15
2.107 Requirements Package................................................................................................................17
2.108 Socioeconomic Programs............................................................................................................19
APGM Chapter 2.2 Competition...........................................................................................20
2.201 Scope............................................................................................................................................20
2.202 Definitions....................................................................................................................................20
2.204 Identifying Potential Sources......................................................................................................22
2.205 Consolidation and Bundling of Contract Requirements............................................................23
2.206 Consolidation of Contract Requirements...................................................................................25
2.207 Non-Competitive Acquisitions.....................................................................................................26
MODULE 3: CONTRACTING METHODS AND TYPES................................................................... 1
APGM Chapter 3.1 Non-Complex Acquisition......................................................................... 1
3.101 Scope.............................................................................................................................................. 1
3.102 Definitions......................................................................................................................................1
3.103 Non-Complex Acquisition Procedures..........................................................................................2
3.104 Request for Quotation (RFQ)......................................................................................................... 3
3.105 Communications with Offerors..................................................................................................... 4
3.106 Receipt of Quotations....................................................................................................................4
3.107 Evaluation of Quotations............................................................................................................... 4
3.108 Contract Award..............................................................................................................................5
3.109 Prescriptions for Provisions and Clauses for Non-complex acquisitions.................................... 8
APGM Chapter 3.2 Complex Acquisition...............................................................................15
3.201 Scope............................................................................................................................................15
3.202 Definitions....................................................................................................................................15
3.203 Complex Acquisition Procedures................................................................................................16
3.204 Source Selection Planning for Complex Acquisitions................................................................16
3.205 Technical Evaluation Panel.........................................................................................................19
3.206 Request for Proposals..................................................................................................................20
3.207 Receipt of Proposals....................................................................................................................24

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