Acquisition Program

• Legal Form Number: FDIC Directive 3700.16
• Section: Federal Deposit Insurance Corporation

FDIC 1212/03 (6-99)

TYPE AND NUMBER

Circular 3700.16

CONTACT

TELEPHONE NUMBER

Elizabeth A. Walker

703-562-6295

DATE

August 22, 2008

DATE OF CANCELLATION (Bulletins Only)

TO:

All FDIC Divisions and Offices

FROM:

Arleas Upton Kea

Director, Division of Administration

SUBJECT:

FDIC Acquisition Policy Manual (APM)

1. Purpose

To establish new policies and procedures for the acquisition of

goods and services by the Division of Administration, Acquisition

Services Branch (ASB) in support of FDIC requirements.

2. Revision

FDIC Circular 3700.16, FDIC Acquisition Policy Manual, Revision

3, dated May 31, 2004, is hereby revised and superseded.

3. Scope

The policies and procedures in this APM, and the accompanying

Procedures, Guidance, and Information (PGI) apply to all

procurement actions awarded in the corporate, receivership, or

conservatorship capacity by the Division of Administration,

Acquisition Services Branch, and to actions accomplished under

the FDIC Purchase Card Program.

4. Applicability

The policy and procedures in this APM, and the supplemental

PGI document, apply to:

a. Contracting Officers and other ASB personnel involved with

procuring goods and services on behalf of the Corporation;

b. Oversight Managers and Technical Monitors involved with

monitoring contractor performance;

c. FDIC Cardholders and Approving Officials, and

d. Other Division and Office personnel that participate in any

aspect of the procurement process.

FEDERAL DEPOSIT INSURANCE CORPORATION

DIRECTIVE SYSTEM

1/13/15, 5/15/14, 3/6/14, 05/11/17, 06/13/19, and 01/24/20

*Pedestrian changes made to the directive appear in blue ink.

Circular 3700.16 2 August 22, 2008

5. Summary of

Changes

See Overview of the Acquisition Policy Manual (APM) and

the Procedures, Guidance, and Information (PGI) Document for

changes.

6. Additional Information

Questions regarding the information contained in this manual or

the PGI may be directed to the Assistant Director, Policy and

Systems Section, Acquisition Services Branch, Division of

Administration at (703) 562-6295.

7. Effective Date

The provisions outlined in this circular are effective immediately.

Overview of the Acquisition Policy Manual (APM) and

the Procedures, Guidance, and Information (PGI) Document

The APM is being issued as a corporate directive, with a supplemental procedures, guidance,

and information document maintained outside the directives system. The APM will remain the

official policy document, with the PGI implementing and supplementing the APM by providing

procedures, guidance, and information. Therefore, the APM and PGI located at

http://www.fdic.gov/buying/goods/acquisition/index.html must be read concurrently.

The APM and PGI present information in six modules, with contract clauses found in Module 7

of the PGI. These include:

Module 1 - Guiding Principles, authority, Ethics, and Controls

Module 2 - Acquisition Planning and Competition

Module 3 - Contracting Methods and Types

Module 4 - Special Categories of Contracting

Module 5 - General Contracting Requirements

Module 6 - Contract Management and Oversight

Module 7 - Contract Clauses and Solicitation Provisions (PGI only)

Additionally, the PGI has four appendices, including:

Appendix A - Acronyms

Appendix B - Approvals Memorandum and Matrix

Appendix C - FDIC Purchase Card Guide, which may be used as a stand-alone document

Appendix D – Record of PGI Changes

Both documents contain hyperlinks to forms, template, directives, and other information.

In addition to this change in format of the APM and PGI, policies and procedures for several

major topic areas have been added or revised, including:

1. A discussion of controls against personal services contracts and inherently

governmental functions

2. Introduction of a new contract type, Receivership Basic Ordering Agreements

3. Implementation of formal procedures for the use of task assignments

4. Procedures for emergency and expedited contracting in support of potential financial

institution failures

5. Procedures for contracting in emergency situations

6. A discussion of special issues surrounding Receivership contracting

7. Performance Based Acquisitions

8. Protection of Sensitive Information

9. Fitness and integrity certification process for prime and subcontractors

10. Buy American Act and the Trade Agreements Act of 1979

11. Legal review of acquisition documents and contract actions

12. The use of contract clauses and solicitation provisions versus contract standard

documents and general provisions

13. Oversight Manager/Technical Monitor nomination and appointment process